Smithville Police Chief Tom Stufano, Captain Steve Deffendoll, Investigator Bill Elliott, Sergeant Lilani Defore, and Central Records Supervisor Sue Mathis have all turned in their resignations.
All will be leaving as of September 4th, except for Mathis, who is stepping down at the end of the month.
In his resignation letter, read to the aldermen Monday night by Mayor Taft Hendrixson, Stufano cites deteriorating working conditions as a reason for his decision. “I would like to take this occasion and thank you for the opportunity of being able to serve you and the residents of this city for the last year in my positions of Executive Officer and as Chief of Police. I feel confident that during this time the majority of the officers have substantially increased their pride and professionalism and are now providing the level of service to the citizen¹s representative of any nationally accredited police agency.”
“Regrettably, current city working conditions have deteriorated for my staff
and me to the point that we are no longer able to do our jobs effectively
and efficiently. These unacceptable working conditions have led to a mass
exodus of highly skilled city employees that have provided a safe and
positive existence for the residents of our city over the years. This exodus
was as a direct result of the improper management, guidance and lack of
support being displayed by certain members of our elected leadership. These
individuals have aligned themselves with a small group of despondent
citizens and disgruntled ex-employees who are attempting to demoralize and
weaken city operations including the Police Department for personal benefit.”
“Recent publicized proceedings clearly support that these individuals have a
reticent agenda that includes unethical standards, immoral conflicts of
interest and do not support the general conscientious of the Smithville
citizens. Over the past (5) weeks, these persons have totally disrupted the
orderly functioning of the city’s day-to-day operations with gross innuendo
and unfounded malicious accusations.”
“The professional concept of working as a collective body that I brought to
this city over a year ago was to vacate the “good ole boy” methodology and
instill bipartisanship. It is unfortunate that this unhappy group does not
abide by those same standards so that the residents may live in comfort. My
integrity and promise to the citizens and my Officer¹s to uphold the law
unilaterally will not be compromised due to aspiring political prowessness
and dominance.”
“A recent case that was capitalized on by the Board of Alderman defines this
concept. During my tenure with the Smithville Police Department all criminal
cases have been vigorously brought forth to the proper higher authorities
for their review and guidance. The policy and responsibility of this agency
is to detect criminal activity, arrest suspects, and prepare and present
those criminal cases to the District Attorney’s Office with impartiality. It
is the District Attorney¹s Office that has the duty and responsibility to
make a prosecutorial decision as to charge a subject, not the Police
Department. Members of the Board of Alderman chose to ignore this policy
even after receiving documented evidence from the Senior District Attorney
advising of no wrongdoing by the Smithville Police Department.”
“The good citizens of this community are aware of the unscrupulous antics and
tactics employed again and again over the years in order to manipulate the
political structure of this community. In reviewing the position of Chief of
Police alone, history will show the City of Smithville will now seek a 6th
Chief of Police (3) years. This particular tactic creates cynicism and
unrest within the City and Police Department, destabilizes current
corruption and drug investigations and resets the leadership political tone
and agenda. This is a rate rarely heard of anywhere else.”
“I reiterate that I believe that the residents of Smithville have seen a
substantial increase in the professionalism of the Police Department and its
Officers over the last year. The Police Department has taken a tough stance
on violent crime, corruption, widespread drug abuse within our jurisdiction,
deviant sexual crimes and theft and revitalized this agencies direction with
community relations and a strong Neighborhood Crime Watch Program. One of my
strongest strategies in effecting positive change was having an open door
policy so that the public could have uninhibited access and feel confident
when expressing their confidential personal safety concerns regardless of
“who they are kin to” or “how much money the other guy has.”
“I would like to state that you, Mr. Vandergriff, Mr. Burger and Mr. White
has shown me reverence and substantive support during my tenure as the lead
administrator of this agency. This posture has allowed for progressive
innovations and a focused realignment in daily policies and departmental
future goals and structure.”
“It is my professional opinion that the city seeks a highly qualified
external candidate outside of the local political configuration, so that
unbiased supervision of the Police Department can be maintained.”
“As always, I will make myself available at anytime during this time period
so that a smooth operational transition can be coordinated. Please be aware
that effective September 4th, I will be starting a new Supervisory position
back with the U.S. Department of Homeland Security.”
“Again, I thank you for your guidance, support and friendship during my
administration.”
Tag Archives: 2007
Long Time City Official Burnace Vandergriff Resigns Citing Harassment as the Reason
After eighteen years as City Recorder and Secretary-Treasurer for the City of Smithville, Burnace Vandergriff is calling it quits.
Vandergriff says he is tired of dealing with what he calls the “harassment” of a few people who frequent city hall on a regular basis, disrupting the work of city employees with their almost constant demand for city records as well as a majority of the city aldermen, who seem to cater to them.
Mayor Taft Hendrixson read Vandergriff’s letter to the Aldermen Monday night. In it, Vandergriff states that “I would like to thank the people who have allowed me to do my job and have had the confidence in me to allow me to work for this city for the past 18 years. I have enjoyed my service and I will miss most aspects of my job. I appreciate the encouragement, and vote of confidence from the current Mayor Taft Hendrixson. Until now, the Board of Aldermen have also been very supportive of my efforts and accomplishments and I would like to thank Mr. Aaron Meeks, Mr. Steve White, Mr. W.J. White, Mr. Paul Young, and all other previous members of this council. I have enjoyed working for you all.”
“Unfortunately, I cannot say the same for the majority of the current Board. Without knowing anything about the day to day operations of the city government, they have chosen to listen to three or four disgruntled citizens who are doing nothing but breaking this city down as if we are ignorant and uneducated. When I started work here, this city could barely afford to pave any of its streets, and we were in terrible need of new equipment. We now have a surplus of funds, new police cars, new garbage truck, and fairly new equipment at the shed. I cannot and will not be a part of this evil and vindictive agenda, but I will stay long enough to prove that I, as City Recorder, have done nothing wrong.”
Also in his letter of resignation, Vandergriff stated that ” I have worked hard in this position and have been called upon during all hours of the day, night, and weekends to help with water leaks, water line breaks, sweeping the streets after the Jamboree, and plowing the streets after a big snow. I have been responsible for making sure this city is financially stable and that we have operated within our yearly budget for the last eighteen years. I was also instrumental in helping the city to receive the Small City Progress Award presented by the Tennessee Municipal League in 2003. This award was not achieved by back door deals or good ole boy tactics. This award was achieved by hard work, financial planning, and a highly competent staff. This award is proof that Smithville has progressed to a model of efficiency”
Vandergriff added that ” Unfortunately, all of this does not meet the so-called standards of a very small handful of citizens who grew up here, went off and have come back to imply that, all of a sudden, things are not being done right. The continuous harassment from these people have prevented me and other long time employees from doing our jobs as required and expected by this City. I have always taken pride in everything I have ever done. I came to work for this city with a good name, and I will leave with a good name. I refuse to stay in a position where the continuous harassment, newspaper articles, speak outs, and radio propaganda tarnish my name and reputation and prohibit me from doing my job.”
Vandergriff states that “The audit of the city has begun and I will stay on the job until auditor John Poole has signed off on it, to prove I have done nothing wrong. Mr. Pool has advised me this should happen sometime between September 4th and September 14th.”
After Mayor Hendrixson read Vandergriff’s resignation letter, several people spoke out in support of him including Alderman Steve White, Alderman and former Mayor Cecil Burger, former Alderman W.J. (Dub) White, city employee Jimmy Taylor, former city attorney’s Bratten “Butch” Cook and Sarah Cripps, and former Alderman and local businessman Cordell Walker.
Cripps spoke highly of Vandergriff and admonished the mayor and aldermen not to follow the dictates of a few. “Although you may not have agreed with every decision he made, he gave the best years of his life to public service and his honesty and his integrity are beyond repute. They are beyond question. You all have allowed our tax dollars to be frittered away with harassing, intimidating, disparaging tactics of a few. In other cities, a job like Mr. Vandergriff has pays $70,000 to $80,000 a year. He has qualified individuals over other departments. That has never been the case in this city. He has never been given the credit he deserves for the hours he has put in. His cell phone is never turned off. I or any other person was always able to reach him with a concern.”
Vandergriff, during the meeting gave credit to his predecessors, namely former Mayor Waniford Cantrell and former city attorney Bratten Cook for setting the city on the right financial path in 1982.
Cook, in speaking out in support of Vandergriff, reminisced about how far the city has come since those days. “Mayor Cantrell was elected in 1982 and he named me city attorney, which began a sixteen year period of me being city attorney. One of the first things we had to do was go to the old First Central Bank to borrow the money to catch an overdraft to pay the payroll that week. The Farmers Home Administration was about to foreclose on us because a payment had not been paid in a couple of years and from that meager beginning, today the city has six million dollars and has had no tax increase since before 1982. That does not come from anything except good management. Burnace is a friend of mine and has been for many years and I’m proud to call him a friend. That letter of resignation is just that. I didn’t hear ya’ll accept it. This man needs to stay right where he’s at for the betterment of this city.”
Walker says Vandergriff has been overworked for years and should have had some help. “I listen to people complain about Mr. Vandergriff and I’ve always defended him as I defend him today. I think he’s done a fantastic job for this city. I know he’s done a lot of hard work. When a man has to eat his lunch in his truck, he is overloaded. Ladies and gentlemen, get this man some help if he will stay. He’s needed help for a long time. There may be times when Mr. Vandergriff has been ill with people, but as a business person I know, when you’re overloaded, you have a tendency to be ill with people that you would ordinarily not be ill with. Mr. Vandergriff, If there is anything I can do for you, let me know and I thank you for the service that you have given to this city.”
Aldermen Vote to Return Richard Jennings to the Police Department
Smithville Police Lieutenant Richard Jennings has got his job back.
By a vote of 3 to 2 Monday night, the Board of Aldermen, following a lengthy hearing, overturned the termination of Jennings.
Alderman Willie Thomas made a motion that Jennings be returned to the police department with “full pay”. Alderman Jerry Hutchins’, Sr. seconded the motion. Alderman Tonya Sullivan joined Thomas and Hutchins in voting to reinstate Jennings, but aldermen Cecil Burger and Steve White voted to uphold the firing.
After the vote, Mayor Taft Hendrixson called for a recess, which was approved by the aldermen. Hendrixson left the meeting room and went down stairs, apparently to ponder casting a veto. But when he returned later and called the meeting back into session, Mayor Hendrixson stated that he would not veto the board’s decision, which was met with applause from members of the audience.
Lieutenant Jennings was accused of removing weapons, inventory files, ammunition, and other items from the police department, some of which were allegedly found in his personal possession.
On Friday, August 3rd, Jennings was placed on suspension with pay pending termination, following an internal police department investigation, and Thursday afternoon, August 9th, the case against him was presented to the city’s discipline hearing authority, which is made up of Mayor Hendrixson, Police Commissioner Cecil Burger, and City Recorder Burnace Vandergriff. After hearing the evidence, the vote was 3 to 0 to terminate Jennings.
Jennings waived his right to appear before the three member discipline board and sent word through his attorney, Adam Parrish, that he would appeal his case to the entire board of mayor and aldermen, which had the final say.
As the hearing began Monday night, Police Chief Tom Stufano read a lengthy prepared statement describing in detail the allegations against Jennings, including alleged violations of Smithville Police Department Policies and Procedures in failing to take proper care of city equipment, or theft of city property.
The specific allegations included the removal without authorization of (1) AR-15 machine gun and (3) concussion hand grenades and a 14 inch tactical shotgun from the department armory which were found in (Jennings) personal possession (personal vehicle, personal residence).; removal of Smithville Police Department Official Inventory files, inclusive of dates April 20th, 2007- July 29th, 2007.; and removal and personal possession of miscellaneous items depicted on Smithville Police Department Evidence Receipts 3044-3051 to include: (905) rounds of .223 ammunition, (97) shotgun rounds (various calibers), H&K parts, tools and (1) machine gun streamlight laser/flashlight from the Smithville Police Department.
During the internal investigation, Jennings apparently returned the weapons and ammunition, but according to Chief Stufano’s statement, “He has yet to bring back any inventory control files from his residence inclusive of the dates April 20th, 2007 to July 28th, 2007 during his tenure as the agency’s inventory control Supervisor. As a result of his unauthorized and prohibited actions the city and Police Department have incurred unnecessary expenses in having to contract a certified auditing team to complete an inventory of the department’s assets.”
Stufano would not address allegations against Jennings of possible state and federal law violations, citing an on-going investigation, the results of which may be presented to the December term of the DeKalb County Grand Jury.
Parrish, who questioned Stufano throughout the hearing Monday night, told WJLE after the meeting that Jennings was authorized to have these items, insisting that he was issued them a few years ago and that the authorization had not been rescinded. “They attacked his integrity, they attacked his honesty. It was always an attempt to discredit him. The board has heard the evidence and voted correctly. To me, the biggest issue was that he always had permission to have these items. As a matter of fact, they issued them to him and at no time did they ever rescind that authorization for him to have them.”
In a prepared statement to WJLE, Alderman Sullivan explained her vote to overturn the termination, saying “The evidence was conclusive that Mr. Jennings was certified to operate named equipment. He acted as an armour during his time employed. Weapons assigned to an officer is the responsibility of that officer.”
“The policy and procedure manual is inconclusive of job descriptions and proper care of said items and there was no directive to inventory equipment at the time of Stufano’s employment. The items were returned and charges of theft were unfounded in accordance to the evidence presented.”
Later in the meeting, Faye Fuqua praised Jennings and presented a petition to the Mayor and Aldermen signed by some 200 persons in support of him.
Nude Swimmer Arrested on Drug Charges
The DeKalb County Sheriff’s Department arrested a nude swimmer at Center Hill Lake Sunday after officers saw him trying to get rid of some drugs while getting dressed.
Sheriff Patrick Ray says 30 year old Scotty Farmer of Sykes Road, Hickman was arrested at Long Branch Boat Ramp near Center Hill Dam. Upon the deputies’ arrival, Farmer and his friends were found swimming without any clothes on. Farmer came out of the water and put his pants on and the deputy noticed Farmer had thrown something in the lake. The officer quickly recovered the package and found pills believed to be Percocets. Farmer was charged with possession of a schedule III drug (Percocets) and fabricating/tampering with evidence. Bond is set at $6,000 and his court date is September 20th.
Meanwhile, in other cases, 21 year old Jason Sturdivant of Page Drive Smithville was arrested on Friday after officers received a call about a suspicious vehicle on Willis McGinnis Road. Sturdivant had no identification on him and gave his brothers name as his own to the deputy. The officer later learned Sturdivant’s real name and charged Sturdivant with driving on a suspended drivers license and criminal impersonation. His bond is set at $3,500 and his court date is September 20th.
50 year old Jane Hall of William Boles Road, Hilham Tennessee was arrested Saturday on Highway 56 North. Hall was seen by a deputy weaving across the centerline. Hall’s speech was slurred and after the deputy administered field sobriety tasks, she was arrested for DUI. Bond is set at $1,500 and her court date is September 20th.
Also on Saturday, 35 year old Tammy Currie of Circle Drive Dowelltown was charged with burglary and theft of property under $500. Currie took a wallet that contained approximately $200 in cash from a vehicle on Circle Drive, Dowelltown. The wallet was recovered but no cash was found. Sheriff Ray says Currie admitted to the theft. Bond is set at $7,500 and her court date is September 20th.
37 year old Mark Graham of Bright Hill Road, Smithville was arrested Sunday for possession of a schedule II drug (Cocaine) after deputies responded to a call at Grahams’ residence. A white powdery substance believed to be cocaine was found in Graham’s pocket. His bond is set at $2,500 and he will be in court September 20th.
Three Injured In Separate Weekend Wrecks
A 19 year old man was airlifted after a one auto traffic accident early Sunday morning on Highway 70 near Alexandria.
Trooper Dewaine Jennings of the Tennessee Highway Patrol says Brandon Likens of 3982 McMinnville Highway, Smithville was traveling east on U.S. 70 in a 2000 Pontiac Montana Minivan around 3:00 a.m. Sunday when he went off the right shoulder of the road, overcorrected, and then went back across the westbound lane and off the left shoulder. Trooper Jennings says Likens overcorrected again and spun around facing west. The vehicle slid back across the east bound lane, went off the shoulder, and struck a tree.
He was airlifted from the scene to Vanderbilt Hospital.
Trooper Jennings says Likens may have fallen asleep while driving, causing the crash.
Others responding included DeKalb EMS, the Alexandria Volunteer Fire Department, the DeKalb County Sheriff’s Department, and the DeKalb County Fire Department’s Extrication Team.
Meanwhile, two Hickman teenagers, a brother and sister, were seriously injured in a one vehicle crash Saturday afternoon on State Route 264 (Temperance Hall Road), just two miles outside of DeKalb County in Smith County.
Trooper Jennings says the 17 year old girl, of Hackett Valley Road Hickman, was driving a 2005 Dodge Neon north when she went off the steep right shoulder of the road and struck a tree. The girl and her 15 year old brother were pinned in the vehicle for a long period of time and had to be extricated. The boy reportedly lost his right leg due to the accident.
The two were flown from the scene to Vanderbilt Hospital in Nashville.
Trooper Jennings declined to release the names of the teens because they are juveniles.
Dorothy M. Davis
73 year old Dorothy M. Davis of Smithville died Thursday at her residence. She was a Pentecostal and a cook at Neo’s. The funeral will be Saturday at 2:00 p.m. at the Chapel of Love-Cantrell Funeral Home. Robert Presley will officiate and burial will be in the Gunter-Grizzle Cemetery. Visitation will be Thursday from 4:00 p.m. until 9:00 p.m.; Friday from 9:00 a.m. until 9:00 p.m.; and Saturday from 9:00 a.m. until 2:00 p.m. She was preceded in death by her parents, Evert and Minnie Bell Bain Lawson; a daughter, Donna Moore; two brothers, Jewell Lawson and Limmie Lawson; a half-brother, Carlon Matheny; three sisters, Susie Farris, Emmie Farless, Thelma Herman; and a half-sister, Clara Mai Caldwell. She is survived by her husband, Robert Lee Davis of Smithville. Three daughters, Joyce Farless of Tullahoma, Judy and her husband Jerry Fish of Smithville, and Bobbie Todd of Smithville. One son, Ricky and his wife Jama Todd of Smithville. Six grandchildren, six great grandchildren, and one great great grandchild survive along with two brothers, Charlie and his wife Shirley Matheny of Nashville and Toy and his wife Faye Lawson of Liberty. Two sisters, Uller and her husband Robert Presley of McMinnville and Christine and her husband Willie Murphy of Liberty. Several nieces and nephews survive in addition to three step-daughters, Tammy and her husband Mark Eby of Rocky Mountain, North Carolina, Shalane Davis of Florida, Mary and her husband Steven Penticost of Charlotte, Tennessee. One step- grandson, Mark Andrew Eby of North Carolina and a step-granddaughter, Devon Leann Eby of North Carolina. Love-Cantrell Funeral Home is in charge of the arrangements.
Wilma Ray Shockley Luna
80 year old Wilma Ray Shockley Luna of McMinnville died Thursday at NHC Healthcare of McMinnville of an extended illness. She was a homemaker and a native of Van Buren County. The funeral will be Saturday at 3:00 p.m. at the Indian Mound The Baptist Church, where she was a member. Glenn Love will officiate and burial will be in the Indian Mound Cemetery in DeKalb County. Visitation will be Friday from 11:00 a.m. until 9:00 p.m. and Saturday from 9:00 a.m. until 2:00 p.m. at High Funeral Home in McMinnville. She was preceded in death by her parents, David Ray and Edna Mae Mills Shockley; her husband, Waymon Edgar Luna; a brother, Charles Shockley; sisters, Evelyn Womack and Florencene Johnson; and a grandson, Corey Luna. She is survived by her children and their spouses, Janis and Bill Darnaby and Webb and Sandy Luna all of McMinnville, and Sandra and Gary Rankin of Maryville. Six grandchildren, Lamar Bain, Blair Harbin, and Blaine Luna all of McMinnville, John Tucker Rankin, Addie Rankin, and Zeke Rankin all of Maryville. One great-grandson, Trevor Connelly of McMinnville. Five sisters and brothers-in-law, Georgia Hodge, Nina and R.C. Tobitt, Davidene and Carl Tobitt, and Carlene and Charles Hopkins all of McMinnville, and Donna and Jimmy Brady of Leesburg, Florida. Several nieces and nephews also survive. High Funeral Home in McMinnville is in charge of the arrangements.
Ruby Jean Young
85 year old Ruby Jean Young of Smithville died Monday at DeKalb Community Hospital. She was a homemaker and a member of the Smithville Church of Christ. The funeral will be Thursday at 12:00 noon at the chapel of Love-Cantrell Funeral Home. Dan Gulley will officiate and burial will be in Whorton Springs Cemetery. Visitation will be Wednesday from 2:00 p.m. until 8:00 p.m. and Thursday from 10:00 a.m. until the service at noon. She was preceded in death by her parents, Bailey and Irene Medlin Medley; a daughter, Gloria Jean Young; and a brother, Billy Medley. Survivors include her husband, James F. Young; a daughter, Angie and her husband Jeff Truelove of Franklin; a son, James D. and his wife Sherry Young of Springfield. Four grandchildren, Chris and Laura Young of Lebanon, Kelly and David White of South Carolina, Matt Young of Seymour, and Casey Truelove of California. Two great grandchildren, Caleb and Cameron Young of Lebanon. Love-Cantrell Funeral Home is in charge of the arrangements.
Bredesen, Buck Announce Coordinated School Health Partnership Grants
Governor Phil Bredesen and Representative Frank Buck today announced $12,322,000 in grants for school systems to launch or continue Coordinated School Health Partnerships (CSHP). In the 2007-08 school year, Tennessee school systems will administer this national model intended to improve children’s health and capacity to learn. Last year, Tennessee became the first state in the nation to mandate and fund coordinated school health partnerships for every school district in the state. DeKalb County Schools will receive $95,000 to implement its CSHP.
“I am pleased to see these local school systems embrace a greater role in protecting the physical, mental and emotional health of Tennessee’s students,” Governor Bredesen said. “Education and health are a natural partnership given the amount of time children spend in school. With initiatives like Coordinated School Health Partnerships, CoverKids and Get Fit Tennessee, we can raise a stronger, healthier generation of Tennesseans.”
Tennessee piloted 10 CSHP beginning in 2002 based on a model developed by the Centers for Disease Control and Prevention. The model partners families, community members and schools to create a culture focused on health awareness, physical activity, and health, nutrition and counseling services. A review of the pilot sites found significant improvements to the school environment and the well-being of students and school employees, prompting the legislature to expand the initiative statewide.
“An issue as important as the social and emotional health of children demands focus and a coordinated effort,” Representative Buck said. “These grants, among other things, ensure each school system has a leader dedicated to providing the resources necessary for strong students.”
Among the roles of the CSH partnerships will be to educate the community about CoverKids, Tennessee’s program to provide comprehensive health insurance to uninsured children 18 and under in Tennessee. Under this plan, a family of four with a yearly income of $51,625 can qualify for coverage with no monthly premiums, no co-pays for well-exams and low co-pays for sick visits and generic medications. This year, schools are sending CoverKids information and applications home with every student in an effort to reach as many uninsured children as possible.
New City Public Records Ordinance up for Final Passage Monday Night
The Smithville Aldermen are scheduled to vote on a proposed new ordinance Monday night governing access to public records. The vote was four to one for passage on first reading on August 6th.
Alderman Tonya Sullivan, Willie Thomas, Jerry Hutchins’, Sr., and Cecil Burger voted for it. Alderman Steve White voted against it, saying he had concerns with some passages of it.
If approved, the new ordinance will replace an existing ordinance, which poses some legal concerns.
Under the proposed new ordinance, ” all records maintained by the City of Smithville, that are not Federally or State protected are hereby declared open records.”
“Copies of open records that are requested during regular business hours are required to be provided to the requester. If the request is five pages or less, the copies will be free. However, copies will cost twenty five cents per page, starting with the sixth page and every page thereafter, unless otherwise excepted in this ordinance. If the request is of five pages or fewer and is readily available, the request will be fulfilled the same business day. If the request is more than five pages or not readily available, the request will be fulfilled within five business days. If the request is complex or of a personnel file then the request shall be fulfilled within ten business days. The fee for copies of items such as cd roms, computer disks, and audio/video cassettes, etc. will be charged at the rate paid by the city for such recording medium. However, if the requester provides the recording medium, there will be no additional charge from the city. All fees and charges for records shall be due and payable at the time such costs are incurred. City staff may require pre-payment of fees and charges for copies where the fees and charges would exceed twenty dollars.”
“Removal of original open records, including personnel records, from the offices of the city is strictly prohibited.”
“Copies of the City Charter, current City Code and Ordinances, and all Minutes of City Council meetings and Resolutions passed in the previous five years shall be readily available for review by the public. An area shall be designated for these items to be reviewed by the public.”
“If copies of personnel records of city employees are requested, the City Recorder, or other city staff authorized by the City Recorder, shall notify the employee, for whom the records are requested, which documents have been copied, and to whom they have been provided. The employee shall be notified that the information has been requested within 48 hours. No copies of a personnel file shall be turned over to a third party without being reviewed by the City Attorney.”
“Accident Reports provided by the Smithville Police Department shall be provided to anyone requesting the reports at a cost of four dollars per report. The city has determined that this is a reasonable charge, inasmuch as it is the same amount that is charged for such reports by the Tennessee Department of Safety (Tennessee Code Annotated) and other cities in Tennessee.”
“It shall be the policy of the City of Smithville to cooperate fully with any Tennessee resident requesting the right to inspect an/or receive copies of open records at a reasonable charge; however, the city staff is prohibited from undertaking research projects to place records requested in any other form than normally maintained by the city, unless the requester agrees to pay for changing the form.’
“Ordinance number 382 (existing ordinance) of the City of Smithville is hereby repealed in it’s entirety. Citizens that were charged fees under Ordinance Number 382 that are in excess of fees under (new ordinance) shall be entitled to a refund of those excess fees upon showing proof. This refund does not apply to prior requests of five pages and under.”
The ordinance will be considered for second and final reading passage following a public hearing August 20th at 7:00 p.m. at city hall.